Step 1b: Participant module settings

Via the gear icon on the 'Participant Dashboard' you can view/edit the participant module settings.

GENERAL TAB
Via the general tab you can set a 'Module start' and 'Module deadline' date to have the module automatically be opened or closed.

Currency
The currency of your congress.

Currency text
The currency text shown in your pages.

Multiple submits
Only applicable if you have this extra module. Allow participants to make changes to their registration after the initial submission.

Hide selected items on resubmission
When a participant submits his/her registration more than once, their selected items will not be shown on the 'Filled registration form'.

Show/hide pages by submission status
Show or hide specific pages of your registration website based on the submission status of the participant (editable in the page editor).

Hotel/transport page order
Choose which page should come first.

Use barcodes
When you have this extra module, it allows you to generate barcodes (single-use) for your participants and their accompanying persons.
To send out the barcodes, please add the 'Generated barcode' placeholder to the 'Participant registration' email template.
You can also add the 'barcode' placeholder to the 'QR code data' of the 'QR code' template and add the 'Generated QR code' placeholder to the 'Participant registration' email template.

WELCOME TAB

Registration determines the category
(Only applicable with the extra module 'Categories on internet'). Participants can choose a registration type on the 'Free text' page, which automatically assigns them a category, Make sure to configure the category settings of your registration types.

Allow category change
(Only applicable with the extra module 'Categories on internet'). Participants will be able to change their category through a dropdown on the 'Welcome screen'.

Default categories
(Only applicable with the extra module 'Categories on internet'). Here you can set for each type of person, like the participants, authors and reviewers what their default category is.

Use voucher codes
(Only applicable with the extra module 'Categories on internet'). Allows you to generate voucher codes (single- and multi-use) that must be entered by new participants in order to register. Voucher codes are  linked to categories.

Only register with voucher code
Your participants will only be able to log in with a voucher code. All other login fields will be hidden and participants will not be able to log in again to their submitted data.

Only allow authors with submitted abstracts
Authors can only login with their username/password if they have submitted an abstract in the abstract module. If the abstract is not submitted, they will not be able to use this username/password combination.

Block password reset for non-submitted
A non-submitted participant can't do a password reset.

PAGES TAB

Personal data page 
Show phone prefix
The country code of the participant's selected country will automatically be displayed in front of the Telephone, Mobile and Fax fields.

Accompanying person page
All accompanying persons must use participant email address
Accompanying persons can only be added using the email address of the participant. This field will be prefilled and can't be edited by the participant.

Transport page
Number of transport pages
Setup up to 3 transport pages.

Connect transport and hotel dates
The arrival and departure dates on the transport page will be prefilled with the same dates as the participant's hotel booking, a warning is given in case the dates do not match.

Filled registration page
Show registration events free fields in
You can choose to show the registration events free fields in the 'Personal data field' or in the 'Selected items field'.

THANKS TAB

Redirect participants after submission
After the participant submitted the registration, he/she can be immediately redirected to a new page or click a link on the thanks page. The placeholders you can add to the link are listed in the lower part of the screen. The placeholders you add to the redirect link, will be sent to the new site.

PAYMENT TAB

Online payment profile
If you have a contract with one of the connected online payment providers, you can choose here which profile you want to use. With the online payment provider it is possible to use multiple profiles. The congress fees can then be allocated to its own profile for each congress. For more info, please contact Parthen.

Enable VAT rates
When setting up the congress, you can choose if your congress has VAT or not. Click here for more info about setting up the VAT rates.

Show prices incl. VAT
Show your prices on the site including VAT.

Offer VAT reverse charging
Allow entrepreneurs or entities that are established in the Netherlands to reverse charge the VAT by entering a VAT number on the 'Way of payment' page.

Billing address always required
Participants will always be required to fill in the Billing address form before either choosing a payment method or submitting their registration, should payments be disabled.

Separate payment option only at a balance of 0
Only show the 'Send payment separately' option on the way of payment page if the balance is zero. When you use this option, you can, for example, have all paying participants pay online and free participants can choose this option.

Skip way of payment at one payment option
When only one payment option is available to the participants, select it automatically and skip the way of payment page.

Skip way of payment at a balance of 0
Skip the way of payment page if a participant's balance is zero. Paying participants still need to choose a way of payment, free participants can submit without payment.

Download manually added payments
Download manually added payments from online participants to the offline Eventure.

INVOICES TAB

Automated invoicing
Have the application automatically generate an invoice and attach it to the submission email sent to the participants when they register themselves.

Zero charge invoices
If this setting is enabled, invoices will be generated even if the total amount of the invoice is zero.
If this setting is disabled, invoices will only be generated if there is at least one paid item.

Primary invoice data
Determine whether the address data included in the invoice should be taken from the billing addres (if there is one) or from the personal data. If no billing address is present, the personal data will be used instead.

New invoice for same total amount
Generate new credit notes and invoices for participants who changed their selected items, event when the total amount due is the same as their previous invoice.
If this setting is disabled, only a difference in the total amount due will result in a new invoice.

Currency exchange rate
A currency exchange rate that can be used to display an alternative currency on the invoices.
Please note that this rate will apply to both participant and group invoices.

Invoice number prefix
The invoice numbers will be displayed as the entered text, followed by the generated invoice number.

Invoice number length
Set the length of the invoice number from 4 to 8 digits.

Invoice number preview
An example of what the invoice number will look like with your settings.

1st payment reminder after
Choose the number of days you want to send the first reminder to participants who have not yet paid their invoice yet.

2nd payment reminder after
Choose the number of days you want to send the second reminder to participants who have not yet paid their invoice yet.

Final payment reminder after
Choose the number of days you want to send the final reminder to participants who have not yet paid their invoice yet.