Step 2d: Setup Registration events online

Please choose Module content -> Registration events  

Choose  and a new screen appears. We will explain each part of the screen.

• Texts
  If you click just below one of the 3 texts, 'Upper text', 'Title' or 'Lower text', you can add/edit the corresponding text.
  
  
• Periods & prices
  
  Number of periods
  For the registration events only one payment period is possible.
  
  VAT rate
  Select the rate you want to use (ony applicable if your congress uses VAT).
  
  Period 1
  Fill out all details, code (R****), price (excl vat). The start date and end date of the registration events are filled in automatically.
  
  
• Event group
  
  Divide your registration events into groups with a minimum and a maximum. Participants cannot continue if the conditions of these groups are not met. 
  
  
• General settings
  
  Max per registration
  You can set the max number a participant can choose an registration event. For example if the participant can take someone to the gala dinner, you can change the amount to 2. Then the participant can choose up to 2 tickets.
  
  Visibility
  You can show or hide the registration event or only show it for the PCO in the reports. Then the participants don't see the event, but in the backoffice you can use it and show it in reports.
  
  Last registration item on page
  Checking the box at 'This is the last event on the page', creates page breaks between registration events.
  The participants need to go to the next page to choose the rest of the registration events.
  This could be handy if you have a lot of events to choose from. For example if the participant needs to select events for all 3 days of the congress. Dividing the events per day on a page, might be useful.
  
  Exclude from invoices
  This setting allows you to prevent a zero-charge event from appearing on any invoices.
  
  
• Availability
  
  At the availability you can set a limit for this registration event. When it's full, the participants can't register this event anymore.
  
  
• Categories
  
  You can assign a category by checking the appropriate checkbox(es). (Only applicable if you have this extra module).
  
  
• Comment field
  
  When you switch on the comment field, you can have a participant fill out a comment at a registration event. For example if you ask if a participant has dietary request, he/she can fill out what request.
  You can also choose to hide the checkbox of the event.
  In the field type part you can choose whether the field should be a text field or a pulldown. You can add the pulldown answers yourself in the text area of the comment field section.
  
  
  
• Digital content
  
  For example, if you have virtual workshops for which a participant must register and you want to immediately send them a link for the workshop, you can enter the information here. 
  After the participants submits his registration, he will get an email for the workshop with the link.
  
  Link to website/video/meeting
  Fill out the link the participant needs to join the session.
  
  Online payment required
  Only send the digital content email when the participant paid online.
  
  Description Of The Link (Included In Email)
  Description of the link that is to be sent to the participant.
  
  

Other Registration event settings and options

Use the 'Checkbox selection tool' to 'Select From / To' and 'Deselect From / To' to allow you to quickly select or deselect a range of checkboxes. Click on one checkbox, then click on another, and both these checkboxes and all checkboxes in between will be selected or deselected.

Via 'Extra columns' you can add 5 columns.

At the top of the screen several buttons are displayed.

Edit mail
Use this button to setup your digital content email. You can also setup this email via the mailing option in the blue menu. This email is sent to submitted participants to provide them with access to the digital registration event content.

Send digital content mails
After pressing the button, you will get a confirmation screen. If you choose 'Yes' the emails will be sent immediately.

Switch to event relations
You can choose between 2 settings ‘Registration Item Groups’ (‘Switch to Event Groups’ button) or ‘Registration Item Relations’ (‘Switch to Event Relations’ button). Only one of these buttons is visible.
The default setting is ‘Registration Item Groups’. Click here for more info about event relations.

Add registration events
Explained at the beginning of this page.

Preview setup 

Use 'Preview setup' -> Event overview to preview the events overview page. This option is only visible if you have switched on the event overview page in the page editor.


Use 'Preview setup' -> Registration events to see how all events with the upper/lower texts etc. look like on the registration details page. 

Via this preview page you can also test your group or event relation settings.

For example, test whether you have set up your events from one group of events correctly. You can immediately see which events are disabled when you choose one.

If you use categories at your congress, you can select the category at the top of the page to view all registration events that belong to this category.

Extra settings and info:
- See Also: The registration events page for more info
- Registration event relations
- Show the checkbox in front of the r-event