Step 1: create a new congress

Use the  buttonin the congress list to create a new congress.

The following screen appears.

• Title
  Enter the title of the congress. This title is used on all printouts, invoices and confirmations.
  
  
• Congress Code
  With this you allot a code to the congress. For example. a code that your book keeping uses like 25019 or 25PAR if your Parthen congress is in 2025. This code is used in the confirmation/invoice and other letters. Think carefully about this code and its use. The code contains a maximum of five characters. On the invoice, the code is followed by a ‘-‘ and a successive invoice number.
  
  
• Default language
  Choose the language you want to held the congress in.
  
  
• Included modules
  Here you can decide of you want to setup the 'Participant registration' and/or the 'Abstract Handling'. Please note that the 'Participant registration' can only handle congresses without groups and hotels. If you want to use groups and/or hotels, you need to setup the 'Participant registration' with the Eventure desktop backoffice.
  
  
• Start Date
  Enter the starting date of the congress. The date is given as day, month and year, e.g.15/10/2025. 
  
  
• End Date
  Enter the ending date of the congress. The date is given as day. month, year, e.g.17/10/2025.
  
  
• Copy Properties
  Copy the layout, styling and text content from an existing congress to your new congress.
  
  
• Include participant module content
  Copy the module content from the selected congress to your new congress. This includes:
  Participant Registration:
  - Registration types
  - Registration events
  - Accompanying person events
  - Participant types
  - Categories
  - Countries
  - Mailing statuses
  - VAT rates
  - Invoice templates
  
  
• Inculde abstract module content
  Copy the module content from the selected congress to your new congress. This includes:
  Abstract handling:
  - Topics
  - Keywords
  - Presentation types
  - Equipment
  - Awards
  - Session leader roles
  - Session types
  - Countries
  - Mailing statuses

When you choose to setup the participant module, you get a warning when you want to save the first screen.

At this moment it's not possible yet to use hotels or the group module with a fully online congress.
Click 'Yes' to continue.

• Browser title
  In the browser title you can add the text that will be shown in the tab of the internet screen when someone registers.
  
  
  
• Use split welcome screen
  Choose to split the welcome screen into three separate pages (new accounts, registered accounts and password forgotten).
  
  
• Register with email address as username
  Hide the username field on the welcome screen and use email address as the username instead. The unique email address/username can only be used once in the whole congress.
  
  
• Use email verification
  Newly registered participants, authors, groups and session proposers will receive an email with a link to verify their email address. Once their email has been verified, they can log into their account.
  
  

• Copy congress settings
  You have the possibility to make a copy of an existing congress. Please note that the other congress needs to have the same language.
  
  

Payment settings

• Currency
  You can set the currency of this congress.
  
  
• Enable VAT rates
  Choose whether you want to use VAT or not.
  
  
• Offer VAT reverse charging
  Allow entrepreneurs or entities that are established in the Netherlands to reverse charge the VAT by entering a VAT number on the 'Way of payment' page.
  
  
• Online payment profile
  If you use the online payment module, you can choose here to use it for this congress as well.
  
  
• Show prices incl. VAT
  You can choose to show all prices in the participant module including VAT.
  
  
• Billing address always required
  Participants will always be required to fill in the Billing address form before either choosing a payment method or submitting their registration, should payments be disabled.

• Payment periods
  This screen will only be shown when you make a copy of another congress. In that case the number of periods are copied form the other congress, you only need to set the dates for your early bird and normal fee.
  

After filling in all the required data, you first get another warning that you can't use the hotel and group module. If you click the 'Yes' button, the congress is added to the list.