Step 2a: Setup the VAT

If you have an online participant module, you have to go to Finances -> VAT rates to setup your rates.

Your standard VAT rates will be shown, but you can add/change/delete them for each congress.

You can give your rate a name, for example High VAT or Low VAT. This name is only used in the backoffice for you to connect a VAT rate to an event.
Please note that editing or deleting a VAT rate is only possible when it is not currently connected to any event items. 

EU VAT rates
According to the European Union, special rules now apply to virtual and hybrid congresses. Specifically, participants who attend a congress digitally, by viewing a live stream for example, shouldn't pay the VAT rate of the country where the congress is being organized, but rather, the VAT rate of the country in which they are digitally attending the congress.

For example, you could be organizing a congress in Germany:

• Participants who are attending this congress in person should pay the German VAT rate.
• Participants who are viewing a live stream of this event in The Netherlands should pay the Dutch VAT rate.
• Participants who are viewing a live stream of this event in France should pay the French VAT rate.

In order to make this possible, you now have the option to create EU country-specific VAT rates for your congress. Simply go to the 'VAT Rates' tab of the 'Finances' page and either use the 'Generate EU VAT Rates' button to generate multiple special VAT rates at once, or simply use the 'Add VAT Rate' button and select a country from the dropdown field. 

You can check the boxes for all EU countries for which you want to create the rates. By default, a fixed VAT rate is created for the selected countries.

 In the example below, you can see that 'Standard - Austria' has been created and is displayed in blue. 

You can now edit the new EU VAT rates and adjust them if necessary. 

Please note that per registration type, registration event and accompanying person event, you can change the setting if it concerns a virtual event with variable EU VAT rates. Please check the appropriate box at the event.

Once a participant starts the registration process, the correct EU VAT rate will be resolved based on their selected country and applied to any items that have the aforementioned option enabled. Please note that the country that is selected on the 'Billing Address Page' takes precedence over their selection on the 'Personal Data Page'.

When you use EU VAT rates in your congress and you edit a participant or group, the applicable VAT rate is shown at the payment data section of the participant and the groups with prebookings.