Assignment page for reviewers, abstracts and session proposals

The 'Assignment' page contains four tabs, namely the 'Assign reviewers to abstracts', 'Assign abstracts to reviewers', 'Assign reviewers to session proposals' and 'Assign session proposals to reviewers'. 

This page and these four tabs allow you to more easily assign abstracts to your reviewers and vice versa, and session proposals to your reviewers and vice versa, depending on which tab you use.

To use this page, first click the 'Assign reviewers' button (on the 'Assign reviewers to abstracts' tab), which will take you to a more detailed page, providing you with an overview of the assigned reviewers, abstracts and/or topics.
Please note that all tabs work in the same way. On this instruction page, we will only explain the 'Assign reviewers to abstracts' tab. Depending on the selected tab, the text of the 'Assign' button changes. On the second tab it is called 'Assign abstracts', on the third tab 'Assign reviewers' and on the fourth tab 'Assign session proposals'.

On the detailed page, you can select multiple abstracts or reviewers from the list, and use the bulk action at the top of the table to either unassign all abstracts or reviewers, or manually assign abstracts or reviewers to your selection.

When you have selected various abstracts, the system will check which topics these abstracts have, and then present you with a list of reviewers that have been assigned these selected topics. Alternatively, when you have selected various reviewers, the system will check which assigned topics are shared between your selected reviewers, and then present you with a list of abstracts that contain one of these topics.

If you do not want to assign your reviewers or abstracts manually, you also have the ability to click the 'Assign Randomly' button at the top of the page. You will then be able to select which topics you want to randomly assign, and additionally how many abstracts you want to assign per reviewer, or how many reviewers you want to assign per abstract. The system will then assign them for you automatically.

If the first and second topic choices are used in your congress, both topics are visible and the abstracts can be assisgned randomly based on the first or second topic choice.

Using the 'Presentation preference' pulldown menu, you can filter the abstracts based on their presentation preference.

Click on the 'Filter topics' button to filter on topics.

After you click the 'Assign randomly' button, you can filter on presentation preference. Select your desired presentation preferences below to limit the abstracts that are to be assigned, or select none of them to include all abstracts.

If the second presentation preference choice option is used in your congress, for each presentation preferences you can choose whether it should be in the filter by 1st, 2nd or both presentation preference choices.

The number of abstracts and the number of reviewers are shown per topic. If you have selected a presentation preference as an additional filter, only the number of abstracts and reviewers included in the filter are shown.
Depending on whether you are assigning reviewers to abstracts or abstracts to reviewers, you will get one of the following screens.

Please note that the 'Assign randomly' feature has been reworked so that it no longer resets the current abstract/reviewer assignment. You can now safely use this feature to randomly distribute more abstracts or reviewers, whilst keeping your current assignments intact.

Please also note that if a reviewer is not included in the abstract or session proposal reviewing, this reviewer will not appear on the assignment pages. Please click here for more info about whether or not to include a reviewer in the abstract or session proposal review.