Sessions

Sessions

Under sessions you can define which sessions will occur during the congress per congress. Clicking on the ‘Sessions’ icon in the menu bar results in the ‘List Sessions’ screen below being displayed. 

Clicking on ‘View’, ‘Edit’ and ‘New’ gets you in the ‘View/Edit/New Session Data’ screen, shown below.

 In the ‘View/Edit/New Session Data’ screen you can view, modify or enter the following session data:

‘Session No.’:

Enter the sequence number of the session in this field. This sequence number defines the
position in the list of sessions in the ‘List Sessions’ screen.

‘Session Code’:

Enter the code of the session that will be used during the congress in this field. This session code can be used for sorting according to code when printing out data, and similar actions.

 Tip:

If you are going to use the ‘Session Code’ to sort the order in which lists are to be printed, it is important to remember that the sort takes into account the number of characters in the code. The codes with the least number of characters are always first in the list.

E.g. the code Z1 is always before the code A01, because Z1 only has two characters and A01 has three. After number of characters have been taken into account, the sort is done alphabetically.

‘Session Name’:

Enter the name of the session in this field.

‘Session Date’:

Enter the date on which the session will take place.
‘Conf. Room’:

Select the conference room in which the session will take place using this drop down menu.

‘Topic’:

Use this drop down menu to indicate to which topic this session belongs.

‘Chair Person(s)’ and ‘Co-Chair Person(s)’:

Under the labels ‘Chair Person(s)’ and ‘Co-Chair Person(s)’ there is space for a list of chair persons for this session. Clicking on ‘New Chair’ or ‘ New Co-Chair’ allows you to designate a person as the chair person. Click here to learn how to add chairpersons.

‘Time slots’:

The times of the various slots of the session are displayed in the space under the label ‘Time slots’. By using the ‘New Time Slot’ and ‘Edit Time Slot’ softkeys you can define and modify these slots. Click here to learn how to add time slots.