To send the letters, you have to take several steps.
- Go to the abstract module and create statuses.
via Mailings -> Mailing statuses -> add status.
You can create 4 statuses.
Accepted for Oral
Accepted for Oral letter sent
Accepted for Poster
Accepted for Poster confirmed
- Change the status for all abstracts
Via Mailings -> Assign abstract mailing status|
After you filled in the status at Step 1, you can check the boxes of the abstracts that get the same status and via the 3 dots you can assign the status.
- Create the letters.
Via Mailings -> Custom templates -> add template.
Choose for Template type 'Status' and fill in all the fields and add the letter text.
Make 2 letters, one for Oral presentation and one for Poster presentation.
- Sending the letters
Via Mialings -> Mailings -> Add mailing
Choose your template
for example the Accepted for Oral letter
Choose at 'Mailing status after sending for 'Accepted for Oral letter sent'.
Chooses at 'Current mailing status' for Accepted for Oral.
After you choose all other filters (if necessary), you see the amount of recipients found. In my example 16.
Press 'Preview and send' to see which abstracts are included in your selection.