Registration event relations

Registration event relations

Go to the online participant module -> Module content -> Registration Events

You can choose between 2 settings ‘Registration Item Groups’ (‘Switch to Event Groups’ button) or ‘Registration Item Relations’ (‘Switch to Event Relations’ button). Only one of these buttons is visible.
The default setting is ‘Registration Item Groups’.

Registration Item Groups
Registration Item Groups allow you to group together different registration items and define a minimum and a maximum required selection for each group.
For example:
Of these 5 registration items, each participant must select at least 1 and at most 2 registration items.

This setting is best suited for congresses where the number of chosen registration items is of great importance, as opposed to the specific combination of registration items.

Registration Item Relations
Registration Item Relations allow you to define different relationships between registration items, restricting the combination of registration items that can be chosen by the participant.
These relationships are as follows:
OR Relation: One Registration Item is exclusive to another Registration Item.
Registration Item A can only be selected if Registration Item B was not selected.
AND Relation: One Registration Item is dependent on another Registration Item.
Registration Item A can only be selected if Registration Item B was selected.

This mode is best suited for congresses where the specific combination of chosen registration items is of great importance, as opposed to the number of chosen registration items.

Registration Item Groups

Assign event group
In the following example you can add 3 events to a group. The participant can only choose one.
Check the box of the three events and click on the 3 dots. A pull down is shown.
Please choose ‘Assign event group’
   
   Choose for ‘Create group’.                 A group is created, set the ‘Min’ and ‘Max’ both to 1.

After saving the settings, you will see the change in the list.

All three events have a red 1 behind them, so you can see they belong to the same group. Hovering over the red 1, will show you the ‘min: 1 and max:1 ‘. The participants needs to select 1 event from this group.

Assign categories (only applicable when using categories online)

In this example there are 4 categories: Participant, Student, VIP and Group-Default.
Select all categories needed for this event and save.
In the list you can see the added category in the category column.

Set max per registration
By choosing ‘Set max per registration’, you can select how many times/tickets a participant can choose this event.

Set max availability
 
Standard there is no max. If you change the slide you can set a max at ‘Availability limit’. In the event settings you can choose whether to hide the event when it's fully booked or add a text like 'Sorry, this event is full'.
More info can be found on this page.

Set visibility
Using the visibility option, you can choose to show the event for the participant and/or the groups (if the group module is used in this congress).
 
    When no group module is used.                    When the group module is used.

Configure comment field
When selecting ‘Configure comment field’, you can place a text field or a pulldown behind the event. In this example we will use a pulldown.

 
In the list you will see the content of the pull down when you hover over it.
All the above settings can also be done for 1 event all at once. Please click on the title of the event in the list. The following screen will appear. You can change all settings for this event.

Registration Item Relations
To use the item relations, please click on the ‘Switch to Event Relations’ button.
You will first get a warning that you will use the Item Relations and stop using the Item Groups.

Click ‘Confirm’ to use the Item Relations’.

Create OR relation(s)

Check the box of the two events you want an OR relation for and click on the 3 dots. A pull down is shown. Please choose ‘Create OR relation(s)’

After clicking ‘OK’ the relation is set.

Create AND relation(s)
In the following example the participant can only choose Session 1, Session 2 and Session 3 IF he has choosen Day 1.
Please select Session 1, Session 2 and Session 3 and click the 3 dots. Choose ‘Create AND relation(s)’

The following screen will be shown. As you can see the screen tells you that Session 1, Session 2 and Session 3 can only be selected when I have selected: Day 1.

This is how the participant sees it:

After the participant chooses ‘Day 1’, Session 1, 2 and 3 will be visible.

Delete relation(s)
If you want to delete a relation, please select the events you want to delete if for and choose ‘Delete relation(s)’ in the pulldown.

You can choose to delete the OR relations, the AND relations or both.

All other options in the pulldown can be used as described before.

Assign categories (only applicable when using categories online).
Set max per registration
Set max availability
Set visibility
Configure comment field

Preview Setup
After clicking the ‘Preview Setup’ button, you have 2 options:

By choosing ‘Event Overview’ you can see which events belong to which category and you can see the max available per event.

When choosing ‘Registration Details’ in the pulldown, you can show per category which events are shown.


When you click on the gear icon, a pull down is shown.

General settings

Page break settings
By checking the box, you can create a new page.

Setup information
When using categories on internet, you can see per category which events are visible and which are hidden.