Upload the internet participant registration form

When you don't use hotels and/or group registrations for your congress, you can also setup the congress totally online. If you have doubts, please contact the helpdesk then we can check with you if an online setup congress works for your congress.

If you use hotels and/or group registrations you have to setup your congress offline.
You can upload the participant module to the internet, so participants can register themselves. 

In Eventure you first select ‘Basic Data’ and then select ‘Conferences’. You can also click on the ‘Conferences’ icon in the menu bar.

The ‘List Conferences’ screen appears. Select the congress for which you want to prepare an Internet registration form.

The screen below includes the ‘Internet’ tab-sheet in the ‘Edit Conference Data’ screen.

To prepare an Internet registration form, select ‘Setup participant registration form on WWW’ and click the 'Upload/Reload selected data' button. The following message appears:

The ‘Choice for upload’ message reminds you that you must have set-up the entire congress in Eventure before you can start preparing the Internet registration form. 

When you have the module ‘Categories on internet’, you can check or uncheck the box if you want or don’t want to upload the categories to the internet.

When you want to make a copy of another congress, please select in the lower part of the screen the congress which has to be copied. The whole congress as it is on the internet will be copied and used as base for the new congress. With this option all colour changes but also text changes, additions of text, logos etc. will be copied to the new congress. After the new congress is placed on the internet, you can make more changes. These new changes will only have effect on the new congress.
After choosing the ‘Yes’ button, Eventure will copy all the congress data to the Internet and you see the ‘Internet Installation Completed’ message as shown in the illustration below. If you have chosen Dutch as the congress language (Main language) the text and messages will appear on the Internet in Dutch. If you have chosen Swedish, and you have the multi-lingual module, the text will appear on the Internet in Swedish. 

The screen displays an overview of the Internet address where the registration form can be found (Administrator Web Page), the user name (User Name) and the password (Password). Make sure you keep a note of the user name and password in a safe place.

If you are also handling the abstracts via the Internet and have already set up the abstract registration form with the help of the Abstract handling on the Internet Manual, the screen above does not appear. This is because you already have a user name and password – you were given it when you set-up the abstract registration form. In this case the following message appears.

Click on ‘Close’ or ‘OK’ and the screen below appears.

A.B.

C.

Some of the elements on the ‘Internet’ tab-sheet have changed and some additional elements have appeared. 

• The ‘Upload/Reload selected data’ drop-down menu and button’:
  In this drop down menu (a) the ‘Setup Registration form on WWW’ has changed to ‘Reload participant registration data on WWW’. 

• Tip: When you upload to the Internet again only new elements will be added to the site. If you have changed the names of events in Eventure the names will not be changed on the Internet. The labels you confirmed earlier will remain. If needed you can change the events online as well. 

• ‘Start selected Administration site’ button: This screen (c) appears after you have successfully prepared the Internet registration form.
  Click on button (b), to start your computer’s standard browser and you will be taken to the participant registration form log in page
   
• ‘User name for log in’: This field shows the user name you must use to access the administration page of your Internet registration form.
   
• ‘Password’: This field shows the password linked to your user name. You need this password to access the administration menu of your Internet registration form.