Manage attendance & scan data - present/not present

At the top of the 'Participants list', you can use the 'Attendance & scan data' button to manage the attendance of your participants.

Congress attendance tab

On the 'Congress attendance' tab, you can manage the attendance of your participants by marking them as 'Started Attending' and 'Stopped Attending', which also allows you to easily see who is currently 'present', who has not attended, and who has attended the congress.

Import a scanned file
If you have used scanners to scan your participants at the entrance of the congress, you can import the scanned data in Eventure. To do this, use the 'Import scan data' button and the following screen will appear.

Scan data type
You can select if the file you are going to import is a scan in or scan out file. So if your file contains the data of the participants that entered the congress or left the congress.

QR code data format
At the 'QR code data format' section, you can select which QR code format you used on the badge of the participant. In the scanned file, the scanned QR text will be included, so Eventure can compare the format of the file with the participant in Eventure.

Date format
You can select the date format used in your scanned file. There are 4 date formats to choose from.
31/12/20XX (dd/MM/yyy), 31-12-20XX (dd-MM-yyyy), 20XX-12-31 (yyyy-MM-dd) or 20XX/12/31 (yyyy/MM/dd).

Time format
You can select the time format used in your scanned file. There are 5 time formats to choose from.
23:59:59 (HH:mm:ss), 23:59 (HH:mm), 235959 (HHmmss), 2359 (HHmm) or 23:59:59 AM (hh:mm:ss a).

Skip invalid congrses codes
You can reject the entire import if a line contains an invalid congress code, or you can choose to skip those lines and import the remaining, valid lines.

Imort scan data
You can either select a file or paste the content of a file and import it.
Use the 'Checkbox selection tool' to 'Select From / To' and 'Deselect From / To' to allow you to quickly select or deselect a range of checkboxes. Click on one checkbox, then click on another, and both these checkboxes and all checkboxes in between will be selected or deselected.
 

You can also manually select who has started or stopped attending. Simply select the participants and choose the action you wish to perform from the menu indicated at the three dots.

Please see below the options to select participants in bulk.

'Select By ID' is only available when the table includes an ID column, and allows you to select your desired checkboxes by entering comma-separated IDs into the dialog.

Event attendance scan data tab

If you have used scanners to scan your participants at a certain registration event/session/workshop, you can import the scanned data in Eventure. To do this, use the 'Import scan data' button and the following screen will appear. 

Registration event
At the registration event you have to select for which event you want to import the file.

Book free registration event
Please check the box if you would like to automatically add this events to the participants in the file who are not yet registered for it. 
Please note: this is only possible for free events.
If this event is added to a participant who belongs to a group, it will be added as a standard participant booking rather than as part of the group booking.

Scan data type
You can select if the file you are going to import is a scan in or scan out file. So if your file contains the data of the participants that entered the congress or left the congress.

QR code data format
At the 'QR code data format' section, you can select which QR code format you used on the badge of the participant. In the scanned file, the scanned QR text will be included, so Eventure can compare the format of the file with the participant in Eventure.

Date format
You can select the date format used in your scanned file. There are 4 date formats to choose from.
31/12/20XX (dd/MM/yyy), 31-12-20XX (dd-MM-yyyy), 20XX-12-31 (yyyy-MM-dd) or 20XX/12/31 (yyyy/MM/dd).

Time format
You can select the time format used in your scanned file. There are 5 time formats to choose from.
23:59:59 (HH:mm:ss), 23:59 (HH:mm), 235959 (HHmmss), 2359 (HHmm) or 23:59:59 AM (hh:mm:ss a).

Skip invalid congress codes
You can reject the entire import if a line contains an invalid congress code, or you can choose to skip those lines and import the remaining, valid lines.

Imort scan data
You can either select a file or paste the content of a file and import it.

The green checkmark next to an event indicates that the event was added via a file import.

Use the 'Plus' icon behind a record to see the import history of this particular line.

As you can see in the following screen, the scan data for this participant has been imported twice. Once for the scan in and once for the scan out.

Use the 'Import history' button to view which files you have imported and which participants were included in those. The 'Undo import' button allows you to reverse the selected import.