Online information about the Author

In the abstract module the PCO also has the possibility to check the author registrations for the abstracts.

It works almost the same as the congress participant registration.

Go to the abstract module -> people

The microphone icon next to the name of each author indicates that this is a presenting author.

Additionally, the People page has also been expanded with a new set of Extra Filters, allowing you to filter the authors by their associated abstract role.

Click on a person to see all information about the person.

The next screen will appear:

In the first tab all data of the author is shown.
Use the 'Edit' button to change the data.
The 'Roles' of this person is also shown. In the example above you can see that this person is an author with id #5 and a participant of this congress with id #24.
As you are now in the abstract module, the role 'Participant #24' is in blue and clickable. When you click on the link, you will go to the participant module and see what this person has filled out there.
After you click the "Edit" button, a new button will appear in the bottom of the screen 'Show hidden fields'.

Now the hidden fields will be shown. You can recognize the hidden fields by the blue 'Eye' icon behind the field names.

The second tab 'Abstracts' shows all abstracts to which this person is linked.
The abstracts are divided into sections so you can see if the person is the main author or co-author.

The last tab 'Mailings' shows you all emails that are sent to this person in the abstract module.

By clicking on the email title, you can see the email and if necessary resend it.

By using the 'Manage people' button at the top of the page, you can make bulk changes to your authors. Here you can make changes to the values and formatting of your author data.

The 'Dot initials' option puts dots between all characters in the initals field. 'Restore previous value' will undo your last change for the selected people and for the fields you select in the next screen.

If you choose 'First character uppercase' or 'All characters uppercase', a new screen appears to select which fields need this change.

Use the 'Checkbox selection tool' to 'Select From / To' and 'Deselect From / To' to allow you to quickly select or deselect a range of checkboxes. Click on one checkbox, then click on another, and both these checkboxes and all checkboxes in between will be selected or deselected.

 

'Select By ID' is only available when the table includes an ID column, and allows you to select your desired checkboxes by entering comma-separated IDs into the dialog.

To import new authors into the system, click the button at the top of the page. Here you can download and fill in an excel template, which you can then upload to the system in order to create your new authors.

Should your module contain duplicate author accounts, you can merge them by clicking the button at the top of the page. The related abstracts will then be moved to a single author account.

You can invite your authors to the participant registration website by clicking the 'Invite To Participant' option after clicking the envelope icon at the top of the page. Simply select your desired authors and the system will send them the invitation email. Please be aware the contact persons can simply log in to the registration website using their current account details, and this email does not apply to them.