Enter the data of the participant

If you have setup your congress, you can start adding the participants for this congress. Go to the Participant Module and click on the 'Registrations' button. Use the 'New' button to create a participant. The following screen will appear.

The ‘Personal Data’ sheet contains all the personal details of a participant. These details may be viewed or modified or new details for a participant can be entered.

When you are registering a new participant, you will only see question marks for the registration number (‘Reg No’) in this display. You can only allot a registration number once you have entered the family name. The registration number is allotted by clicking on the button shown in the screenshot above.

When you enter the family name, Eventure will first search through the list of previously registered participants of this congress. When Eventure finds the same name, you will see the message shown below.

You can now check whether the participant you entered is already registered. If this is the case, select ‘Close’ and ‘Cancel’ in the ‘View/Edit/New Participants Data’ screen. If this is not the case, select only ‘Close’ and continue with entering the participant’s details.

 B.                   C. 

The buttons ‘Copy Previous Address’ (B) and ‘Copy Prev. Address’/‘Copy Next Address’ (C) are only visible when you are registering a new participant and have already registered participants for this congress. Button (C) only becomes visible after you have clicked on (B). You can scroll through the addresses both backwards and forwards. You can also modify the selected addresses for this participant.

When you enter a family name which exists in the coupled congress, the screen below is displayed.

The system gives the existing names in the coupled congress which are identical to the name you entered. If the person already in the system is the same person, then you can copy all of their details to this congress with one click on the ‘Copy Data’ button. If there are small differences, then you can copy the details given and only need to change those that are different. Only the details for the ‘Personal Data’ screen are copied.