The ‘Confirmation/Invoice’ option under ‘Reports’ enables you to send confirmation letters to the participants. The confirmation may include an invoice and a hotel voucher. This depends on the choice you made when setting-up the congress.
Go to Reports > Confirmation/Invoice
When you select ‘Confirmation/Invoice’ the screen below appears.
The ‘Order of records’ drop-down menu enables you to sort the data on ‘Registration Number’, ‘Family Name’, ‘Company Name’, ‘Country Name’, ‘City Name’ and 'First name'.
‘Print selection’ allows you to choose ‘Participants & Outsiders’ (outsiders = non-participants), ‘Participants’, or ‘Outsiders’.
The ‘Communication’ drop-down menu enables you to select the means of communication: ‘All (Post and E-mail)’), ‘Post’, ‘E-mail’, ‘All with e-mail address’, or ‘All without e-mail address’).
You select the ‘Post’ option when you want to send the confirmation/invoice to participants who have indicated that they want to receive their confirmation/invoice by post.
You select the ‘E-mail’ option when you want to send the confirmation/invoice to the participants who have indicated they want to receive it via the e-mail.
You select the ‘All with e-mail address’ option when you want to send the confirmation/invoice to all participants with an e-mail address whether or not the participant has indicated that he or she wishes to receive communications via the post or via the e-mail.
The ‘All without e-mail address’ option selects the participants without an e-mail address.
Using the 'Print preview' or 'Print' button, you can preview or print the confirmations.