Send a Confirmation/Invoice

The ‘Confirmation/Invoice’ option under ‘Reports’ enables you to send confirmation/invoices to the participants. The confirmation may include an invoice and a hotel voucher. This depends on the choice you made when setting-up the congress.

Go to Reports -> Confirmation/Invoice

 When you select ‘Confirmation/Invoice’ the screen below appears.

‘Print’ allows you to choose ‘Participants & Outsiders’ (outsiders = non-participants), ‘Participants’, or ‘Outsiders’.

The ‘Communication’ drop-down menu enables you to select the means of communication: ‘All (Post and E-mail)’), ‘Post’, ‘E-mail’, ‘All with e-mail address’, or ‘All without e-mail address’).

You select the ‘Post’ option when you want to send the confirmation/invoice to participants who have indicated that they want to receive their confirmation/invoice by post.

You select the ‘E-mail’ option when you want to send the confirmation/invoice to the participants who have indicated they want to receive it via the e-mail.

You select the ‘All with e-mail address’ option when you want to send the confirmation/invoice to all participants with an e-mail address whether or not the participant has indicated that he or she wishes to receive communications via the post or via the e-mail.

The ‘All without e-mail address’ option selects the participants without an e-mail address.

Using the 'Print preview' or 'Print' button, you can preview or print the confirmations.