Print a badge

The screen above is displayed whenever you select ‘Badges’ from the ‘Reports’ menu in the participant module. A list of badges is displayed, from which you can select the format required. Click on the badge required and click ‘Accept’.

The following screen is displayed, allowing you to specify for which participants you wish to print badges and what should be on the badges. 

'Print Preview'
Shows a print preview of how the badge looks when you print it;

'Print'
Calls up the 'Print' menu where you can select the right printer and properties;

'Cancel'
Brings you back to the 'Badges Choice Window'.

'Change Badge Design'
When you click the 'Change Badge Design' button, a new screen will open. You can change the layout of the badge using this screen.

‘Order of records’
You can sort the data of the report according to registration number (‘Registration Number’), family name (‘Family Name’), company (‘Company Name’), country (‘Country Name’), city (‘City Name’) or first name ('First Name') by using the drop down menu ‘Order of Records’. 

‘Print selection’
The ‘Print Selection’ drop down menu is the menu choice from which you can specify which of the participants and non-participants for a congress you wish to print out. You have the choice between ‘Participants & Outsiders’, ‘Participants’, ‘Outsiders’, ‘Participants, Outsiders & Accompanying persons’ and ‘Participants & Accompanying persons’, 'Outsiders and Accompanying Persons' and 'Accompanying Persons only'.

‘Attendance’
Use the ‘Attendance’ drop down menu to make a choice between all participants (‘All’), the participants who are present (‘Present’) and those who are not (‘Not Present’). 

'Payment status'
The ‘Payment status’ drop down menu contains the selection possibilities ‘All’, ‘Balance is negative (not paid)’, ‘Balance is positive (refund)’, ‘Balance is zero’ and ‘Balance is zero or positive’. These balances are based on events and not on the status of the hotel payments. 

‘Print from … to and including …’
Allows you to specify between which registration numbers you wish to print out. When you have made another choice in the ‘Order of records’ field, you will have ‘Print from: (A) to and including: (Z)’, where ‘A’ and ‘Z’ are letters of your own choosing.

‘Category’
From the ‘Category’ field select a category of participants that you want. 

‘Event’
With the 'Event' dropdown menu, you can choose for which event you want to print the badges. 

‘Print only new and changed badges’
Ticking the check box ‘Print only new and changed badges’ indicates that you want to print badges only for those participants for whom you have not already printed a badge.

‘Print on badge’
The check boxes in the ‘Print on badge’ field are used to specify what data should appear on the badge. The choices that you make are kept in the system memory. If you have made an example of a number of badges, then when you actually print out the badges you no longer have to specify which data has to appear. For example, if you have specified that the ‘First name’ and ‘Company’ should appear on the badge, the following time that you open this screen they are automatically selected. 

'Print events on badge'
Check this box if you want to print events on the badge. Please note that you need to add the event fields to the badge. For more info click here.

When you have finished printing out or viewing a print preview of the badges and have shut down the screen, you will receive the following message.

When you confirm this action, all participants in the list for whom you printed out a badge or looked at a preview of the badge will be marked as having had a badge printed, so that the next time you make a printout with the check box ‘Print only new and changed badges’ ticked, only the new badges will be printed. When you click ‘No’, this mark is not placed and as far as Eventure is concerned, no badges have been printed for these participants.

In the overview of participants (List of Registered People) you can directly print out a badge for the selected person by clicking the  button. The used settings of the last printed badge are used.