Finances (PCO settings)

In the 'Finances' page you can make your default settings for the VAT rates, your invoice templates and invoice stylng. 

The 'Vat Rates' tab of the PCO Finances page displays your default VAT rates. When a new congress is created, and no VAT rates are copied from an existing congress, these VAT rates will automatically be used in the new congress.

You can add a new VAT rate by clicking the 'Add VAT Rate' button at the top of the page.

You can give your rate a name, for example High VAT or Low VAT. This name is only used in the backoffice for you to connect a VAT rate to an event in your congresses.

In order to edit or delete a VAT rate, first click on one of the VAT rates in the list.

To edit the VAT rate, change the information in the dialog and click on the 'Save' button.

If you would like to delete the VAT rate, simple click the 'Delete' button on the bottom-left side of the dialog.

EU VAT rates
According to the European Union, special rules now apply to virtual and hybrid congresses. Specifically, EU participants who attend a congress digitally, by viewing a live stream for example, shouldn't pay the VAT rate of the country where the congress is being organized, but rather, the VAT rate of the country in which they are digitally attending the congress.

For example, you could be organizing a congress in Germany:

• Participants who are attending this congress in person should pay the German VAT rate.
• Participants who are viewing a live stream of this event in The Netherlands should pay the Dutch VAT rate.
• Participants who are viewing a live stream of this event in France should pay the French VAT rate.

In order to make this possible, you now have the option to create EU country-specific VAT rates for your congress. Simply go to the 'VAT Rates' tab of the 'Finances' page and either use the 'Generate EU VAT Rates' button to generate multiple special VAT rates at once, or simply use the 'Add VAT Rate' button and select a country from the dropdown field. 

You can check the boxes for all EU countries for which you want to create the rates. By default, a fixed VAT rate is created for the selected countries.

In the example below, you can see that 'Standard - Austria' has been created. When using EU VAT rates, the 'Outside EU' rate is automatically added.

You can now edit the new EU VAT rates and adjust them if necessary. 

Invoice templates
If you create a new congress online, these settings will be copied. You can change it per congress.
Click here for more info about setting up the default invoice templates.