Upload the abstract registration form to the internet

Before you start setting up the internet registration you must first set-up and configure the following components in the Abstract Handling in Eventure, The type of presentation, the equipment, the topics and the awards. This information will be made available to the authors so they can make a selection when they register their abstracts online. 

In Eventure in the main module you first select the ‘Basic Data’ menu and then ‘Conferences’. You can also click on the ‘Conferences’ icon (a) in the menu bar 

A.

B.

The ‘List Conferences’ screen (b) appears. Select the congress for which you want to set-up an Internet abstract registration form.

The screen below includes the ‘Internet’ tab-sheet in the ‘Edit Conference Data’ screen as you have not yet prepared an abstract registration form on the internet.

In the drop down menu next to the ‘Upload/Reload selected data’ button select the ‘Setup abstract form on WWW’ option. To set-up an Internet abstract registration form, click on the ‘Upload/Reload selected data’ button. The following message appears:

The ‘Choice for upload’ message, reminds you that you must have set-up the topics, equipment, types of presentation and awards in Eventure before you can start preparing the Internet registration form.
When the checkbox 'Use the completely online abstract handling (recommended)' is checked, the whole abstract handling and reviewing will be done online.

When not checked you will get an extra question if you really want to do the abstract handling partly offline. 

When choosing yes, the upload will be done when the following screen appears:

The screen displays an overview of the Internet address where the registration form can be found (Administrator Web Page), the user name (User Name) and the password (Password). 

If you are also handling the participant registration via the Internet and have already set-up the participant registration form with the help of the Participant Registration on the Internet Manual, the screen above does not appear. This is because you already have a user name and password – you were given it when you set-up the participant registration form. In this case the following message appears:

Click on ‘Close’ or ‘OK’ and the screen below appears. 

A.

B.  

Some of the elements on the ‘Internet’ tab-sheet have changed and some additional elements have appeared: 

• The ‘Upload/Reload selected data’ drop-down menu and button’:
  In this drop down menu (a) the ‘Set-up Abstract form on WWW’ has changed to ‘Reload abstract registration data on WWW’.
  
  
• Reload abstract registration data on WWW:
  When you do a new upload to the Internet only new components will be added. If you have changed the names of the types of presentation (Presentation types), presentation equipment (Equipment) and/or topics (Topics) in Eventure, the names will not be changed on the Internet. On the Internet the labels you originally configured will remain. You also need to change it online yourself.

• Upload reviewer data to WWW: This option is dealt with in ‘Setting-up an abstract reviewing and scoring form on the Internet’. This option enables reviewer data to be uploaded to the Internet. 
   
• ‘Start selected Administration site’ button:
  Click on the button (b), to start your computer’s standard browser and go to the administration page of the abstract registration form, ‘Administration menu (Welcome)’.

• ‘User name for log in’:
  This field shows the user name you must use to access the administration page of your Internet registration form.

•  Password’:
  This field shows the password linked to the user name you need to access the administration page of your Internet registration form.